Here’s a copy of a post on the Ancestry.com blog written by Tana L. Pedersen (Family Tree Maker expert) that answered a question of my own, so and I’m passing it along because it may answer yours.
“Last month when I announced the February webinar for Family Tree Maker, hundreds of you posted questions for our experts. However, due to time constraints, only a limited number of topics could be covered. So today I wanted to take some time to respond to some of the questions and concerns that didn’t make it into the webinar. Hopefully I will provide information that is relevant to all of you.
I’d also like to thank everyone who comments on the blog posts, answers questions for other users, and shares their family history and Family Tree Maker experiences. I am proud to be a part of such an helpful and active community of users!
Now, to the questions.
Uploading/Downloading Trees to Ancestry.com
Where can I find directions about uploading and downloading trees to Ancestry.com?
You can view instructions in the software’s Online Help (select “Help for Family Tree Maker” from the Help menu) and in the digital copy of the Companion Guide that comes with your software (select “Companion Guide” from the Help menu and go to pages 31-32 and 257-260).
Can I keep my tree private if I upload it to Ancestry?
Yes. When you upload your tree, you have the option to make your tree public or private. By default, your tree will be public. If you want to keep your tree private, deselect the “Allow others to see my tree as a public member tree” option. If you keep your tree private, Ancestry members can still see names, birth dates, and birthplaces from your tree in search results. However, if they want to see your tree or any attached photos and records, they will have to use the Ancestry Connection Service to contact you. Then you can choose to give them access to your tree or not.
I want to put my tree on Ancestry but I don’t want to upload my entire tree. Can I upload only part of it?
Yes. When you upload your tree to Ancestry, you can include every individual in your tree or you can choose specific individuals or family branches to upload. You can also choose to privatize living individuals so that facts and relationships for living individuals aren’t uploaded.
If I download my tree from Ancestry.com into Family Tree Maker, will it include my pictures and documents?
Yes, your tree will contain all the facts, sources, and images you’ve manually attached to individuals in your tree.
I want to create a book using the online service on Ancestry.com but my tree isn’t ready to be put online. Can I make a book without uploading my tree?
In order to use the online publishing tool on Ancestry (available in Family Tree Maker on the Publish tab), you do need to upload your tree to Ancestry. That way, the program can automatically create family group sheets, pedigree trees, and timelines for you based on information in your tree. However, if you don’t want to keep your tree online, you can delete it after you finish your publishing project.
Backing Up Files
Can I back up my files to a flash drive?
Yes. To back up your tree to a flash drive, select “Backup” from the File menu. When the Backup window opens, select your flash drive from the “Removable media” drop-down list.
Does Family Tree Maker auto-save my tree? And how often?
Family Tree Maker saves your tree automatically every time you make a change.
Is it safe to overwrite my backup files?
When you create a backup file in Family Tree Maker, it automatically names the backup file using the current date. This can help you keep track of various backup files you’ve created. However, if you want, you can overwrite your backup files by using the same name every time you back up your files. I would recommend that you only do this if you’re sure you don’t need the previous backup.
When I use the Backup option, does it back up all my trees at once?
When you use the Backup option, only the tree that is currently open will be backed up. You must back up each of your trees separately.
Upgrading or Updating the Software
Will Family Tree Maker 2011 open my version 16 files?
Yes. You can import your old files directly into the software without losing any data. If you have multiple files in the old program that represent different families, you will need to import each one separately.
Will Family Tree Maker 2011 replace the old version of my software?
No. Family Tree Maker 2011 installs as a completely separate program and will not affect your old program.
If you want to learn more about how to upgrade to version 2011 or want to see what new features are available, you can download a free Upgrade Guide.
I want to make sure my software is up-to-date. What is the most current version number?
For Family Tree Maker 2011, the current version is 184.108.40.2068. If you want to see what version you’re using, go to the Help menu and select “About Family Tree Maker”. You can also make sure your software is up-to-date by selecting “Check for Update” from the Help menu.
For Family Tree Maker for Mac, the current version is 220.127.116.11. If you want to see what version you’re using, go to the Family Tree Maker menu and select “About Family Tree Maker”. You can also make sure your software is up-to-date by selecting “Check for Updates” from the Family Tree Maker menu.
I am currently using a different genealogy program. Can I import my file without losing any information?
You can import Legacy Family Tree files, The Master Genealogist files, and FamilySearch Personal Ancestral Files (PAFs) directly into Family Tree Maker; your files will contain all your information plus any media items you’ve included. If your file was created in another program, you can export your tree as a GEDCOM, which Family Tree Maker can open. You won’t lose any of the data you’ve entered, but media items won’t be included in the file.
How do I add a second marriage for an individual?
To add a second spouse for an individual, select the appropriate individual on the People workspace (Family tab). In the family group view, click the “Choose Spouse” icon next to the individual’s name. Then choose “Add Spouse” from the drop-down list. Enter a name for the second spouse and click OK. Now, enter any information you have about the second marriage in the Marriage fields on the editing panel.
How do I indicate that someone is a stepparent?
You can choose a relationship type (such as stepparent) on the People workspace (Person tab). On the People workspace, select the individual who is the stepparent; then click the Person tab. Now click theRelationships button. Select the person’s stepchild in the list. In the Relationship drop-down list, choose “Step.”
I can ignore hints on Ancestry. Can I ignore hints in Family Tree Maker?
Yes. If you find a hint that isn’t relevant to anyone in your tree, you can chose to ignore the hint so it won’t appear in your hints list again. To ignore a hint, access the hint on the Web Search workspace; then click the Ignore record button in the Search result detail toolbar.
Can I organize my media items by various branches of my family?
Yes. To organize your media items by families, you can create a media category for each family. To create a media category, go to the Media workspace and select Categorize Media from the Media menu. In the window that appears, click the Add button. Enter a name for the category (such as Reed or Smith) and click OK. Repeat the step for other family branches. When you add a media item to Family Tree Maker, make sure you assign each item to the appropriate family category.
Tana has been writing for the technology industry for fifteen years. She is author of The Companion Guide to Family Tree Maker 2011, five editions of The Official Guide to Family Tree Maker, and co-author of The Official Guide to RootsWeb.com.“